Are you looking for HR software for your company?

As days go by, we are seeing an avalanche of online tools being created to solve different business needs. As a result, buying HR software has become a bit challenging. Whether you are buying for the first time or upgrading an old version, you are spoilt for choice and the selection process can be hard since all vendors promise the absolute best.

So how can you make a decision quickly and get the company up and running?

In this article, we have listed some of the most essential factors that will help you to narrow down to a few choices.

  1. Size of the company

The needs of the company have a direct impact on the type of software that you should buy. There are features that are common in all HR software such as employees’ data, payroll, and company policy and leave management, and talent management. Others are specially included to meet needs in large companies such as automation, onboarding, and exit.

Perform an analysis of your company and make projections of where you wish to be in the near future. Make a list of features that the software should have, can have, or should not have. This will help you to narrow down your options to specific types.

  1. Price and value

Price is an essential factor in all business decisions. However, it should not be considered as the one and only as there is more that the money cannot reflect. Additionally, a high price should be seen as conclusive and indicative of the value of HR software. Aim for tools that will help you meet your needs.

  1. On premise vs cloud software

On-premise HR software is stored in the computer and the latter online. Each has a set of merits and demerits as follows: on-premise HR software gives you maximum control of your data. If you want to change anything in the business, on-premise HR software can be customized. It is however more expensive than cloud-software as you will need to train the users and acquire licenses for each person who will access the system. You will also have to invest in frequent updates.

Cloud-software is cheap and accessible from anywhere. This is particularly important if your team is geographically spread out or you are frequently travelling, but you need access to the company details at all times. Cloud HR software does not require frequent updates and it is not very flexible. This means that if your needs change, you will have to invest in new software.

  1. User experience

Choose software that will be easy for your employees to use. Some may not be as tech-savvy and challenges in navigating the system will mean a delay in execution of operations and more time and resources will be required for training. If your needs necessitate complex software, then consider the skills of your team and if the company offers training for users or can refer you to gurus. This will enable your team to adopt quickly.

  1. Data analytics

The world is currently being governed by data. Any piece of information is important and when input in a particular scenario. It can provide new insights that can help solve complex problems or steer the company to great heights. In a previous post, we wrote how people analytics can help you increase performance. Choose software that will be able to analyze your data as per your preferences.

  1. Security features

Using software means you and others users are at risk of bugs and online frauds. To prevent damages, always consider the security features of HR software, especially due to the many cases of identity theft and scams. Inquire about the features and availability of the vendors in case of (suspicion of) breach of security.


In conclusion,

Buying HR software for your company should not be daunting. When the listed factors are considered, the number of options will decrease significantly and you can thereafter consider individual features for an informed decision.