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Administration Officer at ABC EXPAT LTD

Recours 4 Kenya
KENYA
Administration
Full Time


Organization Name: ABC EXPAT LTD

Job Title: Administration Officer

Job Type: Full Time

Job Category: Administration

DESCRIPTION

We are recruiting an Administration Officer on behalf our client in the journalism industry based in Nairobi.

JOB PURPOSE

This position plays a key role in the organizational strength of the company. Your scope of work will cover all aspects of Receptionist & Office Administrative Duties.

DUTIES AND RESPONSIBILITIES

  • Implementation and maintenance of office and administrative functions.
  • Ensure compliance with Kenyan Immigration Status for every expatriate
  • Management of office phones, correspondence and queries.
  • Management of subordinate staff.
  • Management of procurement and suppliers’ policies and procedures.
  • Purchase of office supplies, stationery and equipment.
  • Management of office budgets.
  • Organization of in-house and external events and conferences.
  • Assets and inventory management.
  • Planning of meetings and prepare minutes of meetings.
  • Maintenance of health and safety office required standards.
  • Drafting of official documents.
  • Handle expenses and billing cycles.
  • Track stocks of office supplies & place orders appropriately
  • Replenishment & ordering of business cards, brochures, job cards, etc.
  • Preparing regular financial and administrative reports.
  • Administration & updating of company database.
  • Organizing a filing system for important and confidential company documents
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Preparation of reports and presentations with statistical data, as assigned
  • Arranging travel and accommodations.
  • Management of the reception & taking care of guests
  • Any other duties that are relevant to Office Administrative duties.

QUALIFICATIONS

  • Fluent French (Spoken & Written) – Compulsory requirement
  • Business Administration & related academic backgrounds.
  • Office Administration working experience
  • Must have worked with International Companies or have International corporate culture background.
  • Fluency in other foreign languages will be additional value
  • Experience with office management software like MS Office.

KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to work under pressure with minimal supervision
  • Ability to handle confidential information
  • Strong ability to multitask with excellent time management skills
  • Strong written and verbal communication skills
  • Problem solving
  • Customer service skills
  • Bookkeeping
  • Flexibility
  • Attention to detail
Method of Application

If interested in this position, please send your updated CV & Cover letter to bmugwe@abcexpat.com and copy careers@abcexpat.com  by 5th of February 2020.

Only pre-qualified candidates will be contacted.


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