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Administrative Assistant - Catering , Aga Khan University Hospital.

Recours 4 Kenya
KENYA
Administration
Full Time


Department :Hospital Administration
Entity : Aga Khan University Hospital
Location: Nairobi, Kenya
Introduction
Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.
Applications are invited from candidates who meet the requirements for the position of Administrative Assistant in the Catering Department.
Reporting to the Manager, Food and Beverage, the administrative assistant will provide productive, timely and efficient full range of high level administrative and secretarial support to the department. S/he will also be responsible for facilitating, coordinating and supervising of contracted food vendors.

Responsibilities:

  • Maintaining departmental personnel files as per the SQE.
  • Supervising contracted food vendors and ensure that they comply to food safety requirements.
  • Booking of catering functions, follow-up and compiling of functions report
  • Daily tabulation of function bulletins and emailing them to internal chefs, the function office and external vendors.
  • Ordering and reconciliation of stationery and meal vouchers
  • Coordinating inter-departmental communication
  • Planning staff trainings with the relevant units
  • Monthly recording and distribution of meal cards upon approval by the manager
  • In liaison with the Head Chef, compiling of internal catering chefs’ /cooks’ allowances report
  • Submitting all monthly functions reports to the manager
  • Taking minutes in all departmental meetings
  • Daily monitoring of departmental QVR and ensuring that all documentation is updated
  • NSPR updates and reports
  • Submitting monthly sick off reports an inventory reports to the manager
  • Departmental data analysis and evaluation of KPIs, customer feedback, training, objectives, etc.
  • Ensuring all online request of items received have been raised in liaison with catering leadership
  • Managing the manager’s calendar
  • Providing general office administration
  • Maintenance of updated department capital equipment inventory

Requirements :

  • Diploma in Food and Beverage Management and Front Office or equivalent.
  • Minimum two (2) years working experience working in a similar position or in a busy hospitality industry.
  • Secretarial knowledge
  • Excellent menu knowledge and food costing is an added advantage.
  • Excellent communication skills both written and verbal
  • Proficient in MS Office applications and computer skills
  • Knowledge on HACCP is an added advantage

To Apply 

Applications together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to the Manager, Recruitment, Aga Khan University Hospital, Nairobi. P. O. Box 30270-00100, NAIROBI or by email to hr.recruitment@aku.edu. Applications by email are preferred.
Please indicate the title of the position on your application.

Applications should be submitted latest by December 15, 2019


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