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Assistant Office Administrator at National Cohesion and Integration Commission

National Cohesion and Integration Commission
NairobiAdministrationFull TimeSave Job


Organization Name: National Cohesion and Integration Commission

Job Title: Assistant Office Administrator

Job Type: Full Time

Job Category: Administration

  • The National Cohesion and Integration Commission was established to facilitate and promote equality of opportunity, good relations, harmony and peaceful co-existence between persons of different ethnic and racial communities of Kenya and to advise the Government on all aspects thereof.

    Overall Job Summary

  • This position is responsible for the office management function and offering support to all administrative activities carried out in the Commission.

    Responsibilities

  • This is the entry grade for this cadre. An officer at this level will work under the guidance of a senior officer.
  • Taking oral dictation;
  • Managing e-office;
  • Word and data processing;
  • Operating office equipment;
  • Attending to visitors/clients;
  • Handling telephone calls and appointments;
  • Maintaining office diary and travel itineraries;
  • Ensuring security of office records equipment and documents, including classified materials;
  • Preparing responses to simple routine correspondence;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Maintaining an up to date filing system in the office;
  • Ensuring security, integrity and confidentiality of data;
  • Managing office protocol and etiquette;
  • Supervising office cleanliness; managing petty cash; and
  • Undertaking any other office administrative services duties that may be assigned.

    Qualifications

    For appointment to this grade a candidate must have:-

  • Diploma in Secretarial Studies from the Kenya National Examinations Commission; OR
  • Business Education Single and GRADE Certificates (BES & GC) from the Kenya National Examination Commission in the following subjects:-
  • Shorthand III (minimum 80 w.p.m.),
  • Typewriting III (50 w.p.m)/ Computerized Document Processing III,
  • Office Management III/Office Administration and Management III,
  • Business English III/Communications II,
  • Secretarial Duties II,
  • Office Practice II,
  • Commerce II.
  • Certificate in computer application skills; and Shown merit and ability as reflected in work performance and results.

    Documents required

  • Applicants should present originals of the following documents during the interview if shortlisted:
  • National Identity Card/Passport
  • Academic and professional certificates and transcripts;
  • Any other supporting documents and testimonials; and
  • Valid and current clearances from the following bodies:
  • Kenya Revenue Authority.
  • Higher Education Loans Board.
  • Any of the Registered Credit Reference Bureaus.
  • Ethics and Anti-Corruption Commission.
  • Directorate of Criminal Investigations (Police Clearance Certificate).
  • Submit recommendations from a relevant professional body.

    How to Apply

  • For more information and job application details, see; NCIC Assistant Office Administrator Jobs in Kenya

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