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Compliance Officers at Kenya Film Classification Board

Kenya Film Classification Board
NairobiComplianceFull TimeSave Job


Organization Name: Kenya Film Classification Board

Job Title: Compliance Officers

Job Type: Full Time

Job Category: Compliance

Job Purpose:

  • Provide support in the implementation of Supply Chain Management services to User Departments by facilitating the procurement processes in accordance with the Public Procurement & Asset Disposal Act and Regulations. The officer will be assisting the Manager, Supply Chain Management in providing procurement professional advice and to coordinate all procurement and asset Disposal activities.

    Responsibilities;

  • Coordinating procurement and disposal activities;
  • Monitoring and evaluating performance of systems in supply chain to ensurethey are working well and giving good output;
  • Managing the department’s performance management process in line with the functions, objectives and deliverables;
  • Monitoring supplier performance and prepare periodic supplier performance reports;
  • Improving measures to enhance partnership with suppliers to enhance working relationships
  • Implementing the Public Procurement and Assets Disposal Act, 2015 regulations and guidelines;
  • Interpreting other laws and statutes that relate to Supply Chain Management matters;
  • Ensuring compliance with all applicable procurement laws, circulars and regulations;
  • Preparing the consolidated annual procurement and disposal plans;
  • Preparing and continually update list of registered suppliers;
  • Coordinating market surveys and research for goods, works and services;
  • Supervising departmental officers working under him/her;
  • Preparing contract documents in liaison with user departments and consultation with legal department;
  • Preparing accurate, timely and relevant draft statutory and management reports for submission to the relevant authority;
  • Managing procurement-related risks; and
  • Deputizing the Manager, Supply Chain Management
  • Implementing the consolidated annual procurement and disposal plans;
  • Preparing tender documents for procurement of goods, works and services;
  • Ensuring correct specifications and proper requisition authorization for goods, works and services to be procured;
  • Drafting/reviewing of advertising notices for goods and services to ensure accurate goods are requested for and quality is delivered;
  • Coordinate pre-bid briefing/pre-proposal meetings, tender opening and tender evaluation;
  • Addressing clarifications by bidders, review addendums and amendments to tendr documents;
  • Drafting advisory/professional opinion on procurement matters to the CEO for approval by the Manager, Supply Chain Management;
  • Ensuring maintenance and archiving of

    documents and records of the procurement and disposal activities for the required period;

  • Preparing and maintain the Asset Register;
  • Coordinating Periodic stock taking to ensure stores are up to date and regular inventories are taken;
  • Contracting implementation and monitoring as per the contract terms;
  • Preparing contract variations and modification documents for goods, works and
    services;
  • Secretary to Adhoc Evaluation Committees
    dd)Preparing and monitoring payments to suppliers;
  • Coordinating sensitization of staff and other stakeholders on procurement related issues;
  • Executing procurement work processes efficiently as assigned;
  • Ensuring users satisfaction on services rendered by the Supply Chain Management Department.

    Specifications/Requirements for Appointment;

  • Bachelor’s Degree in any of the following disciplines: – Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognised institution; and
  • Master’s Degree in any of the following disciplines: Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognised institution
  • Diploma in Supplies Management or equivalent from a recognised institution
  • Registration with Kenya Institute of Supplies Management or its equivalent; and
  • Valid Practicing License.
  • Proficiency in Computer Applications.
  • A minimum of eight (8) years relevant work experience, three (3) years should be at a level of Senior Officer.
  • Certificate in Management Course lasting not less than four (4) weeks from a recognised institution.
  • Demonstrated managerial, administrative and professional competence in work performance.

    How to Apply

  • For more information and job application details, see; Kenya Film Classification Board Compliance Officers Jobs

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