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Gauteng General Management Executive Assistant

Recours 4 Kenya
South Africa
Full Time

Philips is a world leading health technology company with a vision to make life better for people worldwide through meaningful innovation. Making good on this promise depends on our passionate, inspirational, collaborative and diverse team. We have over 80,000+ brilliant people around the world but are always looking for more like-minded, motivated, focused minds to join us in creating a healthier, more connected society while transforming themselves personally and professionally.

Philips Africa comprises all 54 countries of Africa, from the Cape to Cairo, and from the Atlantic to the Indian Ocean. Philips Africa is headquartered in Johannesburg, South Africa and it has presence in seven other African countries, in the cities of Accra, Algiers, Casablanca, Cairo, Lagos, Nairobi and Tunis. Philips Africa is definitely one of the growth drivers for Philips.

As an Executive Assistant you will have the opportunity to works in a large and complex organization where substantial interests are at stake having a significant impact on Philips or a large proportion of it. You will have to make decisions without consulting others and you will be responsible for these decisions afterwards. You will be able to think ahead and take actions to enable decision-making processes and set priorities. You will have a performant, proactive and independent mindset and you will be leading by example while aligning activities and processes with the demands of the executive.

You will report to the Market Leader Africa. The role is based in Johannesburg.

You are responsible for:
Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant).
Agenda Management, Mail screen incoming and outgoing mail, processing and priorities
Organizing (and hosting) meetings, events, (video) conferences, Web casts
Creating draft letters/mails/ office documents/meeting minutes/ PowerPoints
Managing office supplies
Archive management
On-/Off boarding (including organization of farewells)
Develop travel plans travel arrangements (incl visa) and related expenses
Remain knowledgeable of corporate policies
Dealing with sensitive, complex and highly confidential information
Creating Purchase orders
Announcements : sending out local announcements
Train and coach (lower-level) departmental assistants
Interpret and communicate executive intent to other employees
Serves as a contact to employees or other stakeholders inside and outside the organization
Conducts various (analytical) special projects, especially involving budgets and preparations for Senior management meetings
Work closely with Communications Team on Global Announcements
Responsible for social events to activate team feeling.
To succeed in this role, you should have the following skills and experience:

Vocational degree and/or Higher Professional Education, thinking level is required
Minimum 5 years corporate experience (must)
Full proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook….)
Demonstrated skills in influencing people are critical.
Has developed specialized skills and is multi-skilled through job-related training and considerable on-the-job experience
Experienced in standard techniques to provide solutions to problems involving a limited number of variables.
Demonstrated ability to improve existing processes.
Takes initiative and identifies problems, generates alternatives and recommendations within defined processes.
Working on the basis of Root Cause Analysis.
Own interpretation regarding assignments, based on own calculations and leads implementation of changes.

Other important aspects are:
Excellent interpersonal and communication skills
Good planning, management, organization and co-ordination skills
Flexibility, adaptability, multi-tasking and attention to detail
Maturity, conscientiousness, timeliness and discretion
Good humor, trust-worthy, willingness to take accountability
Fluent in English in addition to local language
In return, we offer you the unique combination of a critical and challenging role and a creative and empowering office environment. You will be actively encouraged to make improvements, establish best in class service and have a direct impact on the success of Philips on a daily basis.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .

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