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Grants Management and Donor Relations Coordinator at IFRC

Recours 4 Kenya
Full Time
Grants Management

Organization Name: IFRC

Job Title:Grants Management and Donor Relations Coordinator

Job Type: Full Time

Job Category: Grants Management

  • Job Duties and ResponsibilitiesReporting to the head of PRD in the region, the incumbent, Management and Donor Relations position will focus on the following:
  • Coordinate accountability and stewardship to partners for the response:
  • Ensure oversight and quality control on all pledges and grants made to COVID-19 Emergency Appeal, Africa Region allocation
  • Lead and provide technical support in preparation of pre and post award activities in grant applications, inception, implementation and closure -award
  • Participate in “Go/No-Go decisions for grant applications and partnership engagement – Due Diligence
  • Review grant agreements (including financial budget, earmarking details and reporting requirements before signing with donor
  • Participate and guide financial allocation of funds for National Societies through close liaison with the HeOPs, Cluster/Country offices and regional PRD
  • Work with operational and accountable leads to mainstream effective contribution management and partner stewardship;
  • Champion high quality accountability standards and ensure compliance with relevant policy and procedures;
  • Ensure regular and proactive update to key partners with a view to developing trust and transparency in delivering Movement response in support to relevant National Societies.Engagement and relationships with partners
  • Proactively facilitate donors/partners’ field visits in close liaison with the Cluster/Country offices and regional PRD;
  • Identify and nurture new partnerships and explore funding opportunities; prepare tailored presentations and communications material for potential new partners and donors
  • Develop a knowledge base and analysis of partners with a view to maintaining and developing partnership engagement across the operation; keep updated a map of existing and potential partners, donors and funds
  • Support the organisation of partnership and cooperation meetings, including for pledging or coordination purposes;Support to Risk Management and mitigation
  • Monitor a risk assessment process with regards to partners accountability, working in close coordination with Finance, Programmes and HEOPs.Funding and resourcing plans
  • Coordinate tailored proposals to specific partners to seek funding for the appeal;
  • Contribute to funding gaps monitoring, including through weekly funding tables, and analyse/ propose/ implement corrective measures;
  • Prepare financial or budget plans and allocation along with the Technical teams and finance department in accordance with each grant requirement
  • Facilitate and support resourcing efforts for the Red Cross Red Crescent response in close liaison with regional PRD team, the Cluster/Country offices, operational leads, PMER and Finance focal points.Reporting
  • Keep Project Mangers informed about impending deadlines and deliverables, thus ensuring smooth completion of work responsibilities
  • Supervise the reporting, and other administrative functions to ensure successful implementation of grant process
  • Work closely with the CCST/ Country heads and Project managers to ensure timely preparation of monthly and quarterly

    reports for grant activities that feed into the overall programme report.

  • Examine grant reports for accuracy and completeness and regularly monitor their budgets vis-a-vis financial reports and process and support transfers as appropriateCapacity Building
  • Identify capacity building needs and provide technical assistance where needed and training to assure compliance and technical skill-building
  • Ensure that grant activities comply with IFRC procedures, as well as donors’ rules and regulations. This will call for ensuring that the field staff are familiar with grants management procedures. – grant management and reporting requirements
  • Provide technical direction and monitoring of Africa National Societies ongoing grants activities;
  • Analyse and monitor Africa National Societies growth of income and capabilities in partnerships, including for emergencies;
  • Facilitating training where appropriate and supporting Mozambique RC in attending, implementing their own training in partnership and resource development.Effective matrix management
  • Ensure effective coordination with Cluster/Country offices, regional PRD team and technical leads to be involved in performing tasks.
  • Work closely with the PMER Team in developing M&E plans to ensure that they are contributing to specific indicators and outcomes
  • Work closely with the technical team- CCST/Country Heads/Project Managers to identify potential areas of support, suitability, and evaluation criteriaEducation
  • University degree or equivalent in a relevant discipline.
  • Relevant post-graduate degree
  • Relevant professional training coursesExperience
  • Experience in partnerships and multi-stakeholder engagement, fundraising, planning and pledge management, Donor Relations, reporting, reporting
  • Relevant work experience with the Red Cross/Red Crescent Movement, International Organizations, INGOs
    Working with international funding agencies (e.g. Multilaterals, Financial institutions, or governments)
  • Experience in emergency appeal mechanisms and humanitarian donor policies
  • Knowledge, skills and languages
  • Familiarity with government and multilateral funding systems and within the RC Movement
  • Strong knowledge of information sharing tools including CRM
  • Demonstrated skill in analytical and strategic thinking
  • Ability to work in a diverse cultural context
  • Highly organized, with ability to create a team approach
  • Excellent communication skills, facilitation and presentation skills
  • Excellent relationship building skills; ability to build and strengthen internal and external networks, and establish effective partnerships, with National Societies
  • Competencies and values
  • Movement context, principles and values
  • National Society Capacity Strengthening
  • Direction Setting and Quality Programme Management
  • Resource Management
  • Collaboration and Teamwork
  • Interpersonal Communication
  • Cultural Awareness
  • Judgement and Decision Making
  • Fluently spoken and written English
  • Good command of another IFRC official language (French, Spanish or Arabic)How to Apply
  • For more information and job application details, see; IFRC Grants Management and Donor Relations Coordinator Jobs in Kenya


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