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Job Vacancies at Username Investment Limited - 2 Positions: Apply Now

Recours 4 Kenya
Kenya
Banking and Finance
Full Time
HR

Company Name: Username Investments Ltd

Job Type: Full Time

Job Category: HR, Finance

Application Deadline:29th June 2018

1.Finance Manager

Job Description

  • To oversee and manage the preparation of accounting records and reports to ensure the provision of timely and accurate financial information in accordance with prescribed financial policies, standards and taxation requirements.
  • Developing and introducing systems and procedures that will enable the company to meet the reporting, budgeting and budget control requirements.
  • Preparing and maintaining accurate, timely, complete and reliable periodical financial reports and ensure that all financial transactions comply with set company policies and procedures.

Principle Duties and Responsibilities

  • Financial Reporting
    • Preparation and timely submission of monthly, quarterly and annual Management accounts and related reports to the Board of Directors and the Management.
    • Consistently analyze financial data for purposes of timely monitoring of progress/performance, financial outlook, projection and forecasting.
    • Preparation of project specific financial reports and statement of expenditure.
    • Tax management ensuring compliance, timely filling and payment of statutory deductions
    • Prepare/perform financial analysis for all company projects.
    • Support the Directors to identify and address issues and trends in accounting and finances.
  • Budget Management and Controls
    • Preparation of budgets and performing detailed well explained variance analysis.
    • Manage the annual budget process, providing guidance and support to Directors and other team members where needed.
    • Maintain internal control and safeguards for receipt of revenue, costs and project budgets and actual expenses.
    • Document budget management and control procedures and recommend for process improvements.
    • Monitor investment portfolio as appropriate and bank balance positions during the year
    • Manage organizational cash flow forecasting in partnership with Directors.
    • Financial Systems and Controls
    • Ensure compliance by staff regarding the use and application of internal financial systems and controls.
    • Take lead in the implementation and enforcement of organization policies and regulations related to financial management.
    • Take lead in undertaking Internal audit.
    • Facilitate and support external audit sanctioned by the Board of Directors.
    • Enforce project related financial controls.
    • Manage creditors/debtors and staff advance accounts.
    • Thorough audit of all transactions, ensure appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
    • Approve bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month.
    • Ensure that complete documentation and audit trails for each transaction are maintained, filled and easily retrieved.
    • Ensure that financial statements are accurate and that they reflect the position of the organization, and that documentation is complete and ready for audit.
    • Ensure continuous automation of accounting procedures and full utilization of the accounting software.
    • Create and maintain finance manuals and other working documents as needed to ensure staff adherence to recommended practices and procedures.
  • People Management and Coordination
    • Supervise and oversee junior accounting staff by providing instruction and guidance on daily work responsibilities and application of financial procedures.
    • Manage and motivate Finance Department staff to ensure the department meets its obligations and goals.
    • Coordinate with other Managers and serve the Board of Directors.
    • Other Projects
    • Support organizational strategic and annual planning, and participate in a variety of special projects, reporting and initiatives as required.
    • Perform any other duties assigned by the directors.

Key Competencies 

  • Demonstrated leadership skills and ability to taking independent charge of Finance Section functions
  • Ability to act as a team player who coach, support and train staff and colleagues
  • Well-developed written and oral communication skills.
  • Able to communicate clearly and sensitively with internal and external stakeholders as a confident representative of Username Investment Limited.
  • Works with trustworthiness and integrity and has a clear commitment to Username’s core values and principles.
  • Awareness and sensitivity of self and others.
  • Well planned and organized.
  • Capacity for taking initiative and making decisions, with competent analytical and problem-solving skills.

Knowledge & Experience

  • Bachelor’s Degree in Finance, Accounting or related field required, a Master’s degree will be an added advantage.
  • CPAK / ACCA qualifications in good standing and a member of professional body
  • Competence in the use of varied accounting systems with knowledge in SAGE Evolution accounting system is an added advantage.
  • 3 years working experience with at least 2 years in a Finance Management position.
  • Thorough understanding of International Financial Reporting Standards and various regional statutory requirements and their application
  • Proficiency in Microsoft Office (Excel, MS Word, PowerPoint mandatory) Expertise in strategic management, project planning and budgeting, implementation as well as monitoring and evaluation.

Responsibility: 

  • This role reports to the Head of Finance & Customer Experience
  • This role has a team of direct reports

2.Senior HR officer

Job Description

We are seeking to recruit self-driven, results oriented, passionate, friendly and experienced personnel with exceptional human resources and employee relations skills to fill in the position of a Senior Human Resource Officer. Principle Duties and

Responsibilities:

  • Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
  • Prepares employees for assignments by establishing and conducting orientation and training programs.
  • Maintains the work structure by updating job requirements and job descriptions for all positions.
  • Payroll Management.
  • Maintains employee rewards programs and informs employees of rewards by studying and assessing rewards needs and trends; recommending reward programs to management.
  • Planning, scheduling and management of company wide team building programs.
  • Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
  • Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
  • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
  • Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
  • Ensures legal compliance by monitoring and implementing applicable human resource country requirements; conducting investigations; maintaining records; representing the organization at hearings.
  • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Completes human resource operational requirements by scheduling and assigning employees; following up on work results. Maintains human resource staff by recruiting, selecting, orienting, and training employees.
  • Contributes to team effort by accomplishing related results as needed.

Required Qualifications:

  • A minimum of a Degree.
  • Qualifications in Human Resources will be an added advantage.
  • Self-driven and proactive.
  • At least 1 year experience in HR.
  • Experience in the real estate industry preferred.
  • Knowledge and expertise in Human resources.
  • Proficiency in Microsoft Office is a must.
  • Strong communication and interpersonal skills
  • Must be pleasant and passionate about work Patient, polite and friendly
  • Ability to work in a fast-paced and highly growing business.

Responsibility:

  • This role reports to the Head of Human Resources.
  • This role has no direct reports

Method of Application

Interested candidates should submit their applications, which include a clear detailed CV, cover letter stating the candidate’s suitability and motivation for pursuing the position to recruitment@username.co.ke.

Applications to be sent by 29th June 2018.

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