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Office Manager at Foreign and Commonwealth Office : Apply Now

Recours 4 Kenya
KENYA
Administration
Full Time

Job Category :Other British Government Departments (Partners across Government, including UK Visas)
: NCA (National Crime Agency)

  • Previous Administration skills
  • Excel skills, Word and Outlook experience

Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
: 16 July 2018

: B3 (L)

B3 (L)
:Permanent

: Africa

: Kenya

: Nairobi

: British High Commission

: 1

: 3rd September 2018

Main purpose of job:

To provide office management and administrative support to the National Crime Agency Team

Roles and responsibilities / what will the jobholder be expected to achieve?:

Key Responsibilities:

  • Manage significant budgets maintaining precise records on PRISM and NCA records.
  • Provide administrative support to NCA Team.
  • Complete corporate records in a timely and accurate manner.
  • Record incoming intelligence reports and maintain spreadsheets.
  • Develop skills and understanding of the maintenance and research of analytical data.
  • Manage staff (principally locally engaged NCA driver)

Duties and responsibilities:

  • Through a clear understanding of budgetary processes, be able to manage NCA budgeting processes including cross charging and Prism accounting processes.
  • Organise travel and accommodation arrangements for NCA staff Nairobi, and those of visitors planned throughout the year.
  • Recording of incoming intelligence reports and maintaining spreadsheets.
  • Maintenance of an office diary and ILO diary and contacts database.
  • Keeping office inventories up to date, including the timely submission of returns to NCA London.
  • Liaison with other NCA offices and other law enforcement partners in person and in writing, collating information and preparing reports.
  • Searching open source material, keeping abreast of news and media relating to NCA business.
  • Arranging and attending conferences, meetings, workshops and representing the NCA at such events as appropriate.
  • Timely completion of one’s own performance records as well as that of those managed.
  • Performing ad-hoc duties such a managing other corporate duties as identified as is commensurate to the role.
  • Maintaining the role of single point of contact in relation to IT issues (Next Generation Topaz)

Resources managed (staff and expenditure):

1 member of staff (driver)

Budget of approximately £1million

Essential qualifications, skills and experience

  • Previous Administration skills
  • Excel skills, Word and Outlook experience
Required competencies

Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Method of Application

Interested and qualified? Go to Foreign & Commonwealth Office (FCO) career website on fco.tal.net to apply

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