- Diploma in Office Management
- A Certificate of Computer Applications in Windows, MS Word, Excel, Access and Internet 2 years experience in the same capacity
- Good typing speed 2 years working experience in the same capacity
- Secretarial training will an added advantage
Duties for the Secretary Job
- Maintain confidentiality and privacy of staff matters and file content.
- Keep calendar of all the Health Management Team and Hospital Advisory Board Meeting and reminds the CEO/Administrator of due dates in advance.
- Ensure that the Health Management Team’s offices are cleaned daily and well arranged.
- Attend to the needs of the CEO and the Administrator as required and booking appointments done on timely basis as required.
- Ensure that all filling system is done in a professional manner and files given code numbers accordingly.
- Handle all correspondences as required, taking messages, ensure mails are posted on timely basis
- Handle and manage all in-coming and out- going telephones appropriately.
- Liaise with relevant departments, organization and individuals as demanded by the administration.
- Ensure that all records are well kept and filings of official confidential documents are kept safe and retrieved when required.
- Type only authorised documents by the administration.
- Ensure that all official communications, documents and staff files are kept confidential and that no unauthorized persons have access to the information.
- Ensue the secretary office is well maintained, clean and the Kranium server system is protected.
- Attend to the visitors, staffs and other persons.
- Pick and Deliver the administration block keys (must) to the convent house every working day.
- Any other duties as may be assigned
How to Apply
All interested candidates are requested to read the attached job description and send their application firstname.lastname@example.org by Wednesday 22nd February 2017
Please mark the job title as your subject on the application letter and attach detailed Curriculum Vitae.
For professional CV writing and cover letter services to boost your application, click here