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St.Francis Hospital Secretary

Recours 4 Kenya
Kenya
Administration
Full Time


Qualifications

  • Diploma in Office Management
  • A Certificate of Computer Applications in Windows, MS Word, Excel, Access and Internet 2 years experience in the same capacity
  • Good typing speed 2 years working experience in the same capacity
  • Secretarial training will an added advantage

Duties for the Secretary Job

  • Maintain confidentiality and privacy of staff matters and file content.
  • Keep calendar of all the Health Management Team and Hospital Advisory Board Meeting and reminds the CEO/Administrator of due dates in advance.
  • Ensure that the Health Management Team’s offices are cleaned daily and well arranged.
  • Attend to the needs of the CEO and the Administrator as required and booking appointments done on timely basis as required.
  • Ensure that all filling system is done in a professional manner and files given code numbers accordingly.
  • Handle all correspondences as required, taking messages, ensure mails are posted on timely basis
  • Handle and manage all in-coming and out- going telephones appropriately.
  • Liaise with relevant departments, organization and individuals as demanded by the administration.
  • Ensure that all records are well kept and filings of official confidential documents are kept safe and retrieved when required.
  • Type only authorised documents by the administration.
  • Ensure that all official communications, documents and staff files are kept confidential and that no unauthorized persons have access to the information.
  • Ensue the secretary office is well maintained, clean and the Kranium server system is protected.
  • Attend to the visitors, staffs and other persons.
  • Pick and Deliver the administration block keys (must) to the convent house every working day.
  • Any other duties as may be assigned

 

How to Apply

All interested candidates are requested to read the attached job description and send their application tohr@stfrancishospital.or.ke by Wednesday 22nd February 2017

Please mark the job title as your subject on the application letter and attach detailed Curriculum Vitae.

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